Coordinator, Records & Information Management
Toronto, ON, Canada
Full Time
Entry Level
Goodmans LLP is internationally recognized as one of Canada’s leading and most innovative law firms. We offer market leading expertise in M&A, corporate, securities and finance, private equity, real estate, tax, restructuring, litigation and other business-related specialties.
What makes Goodmans a great place to work? Knowing you are part of a team that will ensure you feel valued, connected and supported. We are committed to fostering a dynamic and engaging culture that values diversity, equity and inclusion. If you are looking for a challenging and rewarding opportunity, then this is the place for you. Join us and put yourself in good company!
We are looking for a full-time Coordinator, Records & Information Management. As a key member of the Knowledge and Risk Management team, you will be reporting to the Associate General Counsel. In this role, you will be responsible for managing our Closing Books process, maintaining our marketing database InterAction, and supporting the Firm with other records and information management processes and projects.
Scope of Responsibilities:
We Offer:
We’re proud to offer a workplace that’s both supportive and rewarding. When you join our team, you can look forward to:
This opportunity is in respect of an existing vacancy. We may use artificial intelligence (AI) tools to assist with certain aspects of our recruitment efforts. Final hiring decisions are made by the Human Resources team in collaboration with the relevant manager.
Goodmans LLP is committed to cultivating a diverse and inclusive workplace that reflects different abilities, backgrounds, beliefs, experiences, identities and perspectives. Goodmans LLP invites applications from all qualified candidates. For applicants with disabilities requiring accommodation at any point in the recruitment process, please contact [email protected].
What makes Goodmans a great place to work? Knowing you are part of a team that will ensure you feel valued, connected and supported. We are committed to fostering a dynamic and engaging culture that values diversity, equity and inclusion. If you are looking for a challenging and rewarding opportunity, then this is the place for you. Join us and put yourself in good company!
We are looking for a full-time Coordinator, Records & Information Management. As a key member of the Knowledge and Risk Management team, you will be reporting to the Associate General Counsel. In this role, you will be responsible for managing our Closing Books process, maintaining our marketing database InterAction, and supporting the Firm with other records and information management processes and projects.
Scope of Responsibilities:
- Create Closing Books/Record Books in different formats and on different platforms and maintain our Closing Book/Record Book inventory.
- Train team members and other members of the firm on the creation of Closing Books/Records Books, procedures for offsite storage and record retrieval, and the firm’s overall information management and digitization processes and procedures.
- Assist with maintaining our records databases to ensure they are accurate and up-to-date.
- Maintain and organize the Firm’s marketing database Interaction, and cleanse our marketing data using the Cirrom platform.
- Assist with electronic information management projects, including document retention and destruction and updating the conflicts and records management intranet pages.
- Develop expertise on the following internal and cloud-based platforms: 3E, WorkFlow, Closing Folders, NetDocuments, InterAction, Cirrom and Emergent.
- Respond to information and records related queries or requests from firm members.
- Support team members with key tasks, including but not limited to carrying out conflict searches and opening files, responding to offsite storage requests, handling trading requests and organizing minute books and other corporate and legal records.
- A university degree or equivalency.
- 1-3 years of relevant experience within a professional services environment.
- Working knowledge in MS Office applications including Word, Outlook, Excel, PowerPoint, Teams and Adobe.
- Proficiency in role-specific software, including document management systems (such as NetDocuments) and databases (such as 3E).
- Discretion, confidentiality and attention to detail are essential.
- A team player who takes initiative and works well independently.
- Excellent written and verbal communication skills.
- Demonstrates excellent client service and ability to anticipate stakeholder needs.
We Offer:
We’re proud to offer a workplace that’s both supportive and rewarding. When you join our team, you can look forward to:
- competitive compensation that recognizes the value you bring to our team. For this role, the anticipated annual salary range is $50,000 - $60,000, commensurate with skills, experience and qualifications;
- comprehensive benefits package that includes health, dental, vision, retirement savings, vacation and additional perks; and
- continuous learning and professional development opportunities to support with your growth and career goals.
This opportunity is in respect of an existing vacancy. We may use artificial intelligence (AI) tools to assist with certain aspects of our recruitment efforts. Final hiring decisions are made by the Human Resources team in collaboration with the relevant manager.
Goodmans LLP is committed to cultivating a diverse and inclusive workplace that reflects different abilities, backgrounds, beliefs, experiences, identities and perspectives. Goodmans LLP invites applications from all qualified candidates. For applicants with disabilities requiring accommodation at any point in the recruitment process, please contact [email protected].
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